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How to Buy and Send Laptops for Your Team: Complete Guide 2024

Written by

David Koiffman

Published on

October 7, 2024

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Discover the Best Practices and Options for Buying and Shipping Laptops, Associated Costs, and Why quipteams Could Be the Most Efficient and Cost-Effective Solution for Your Team

Introduction

You may wonder how to send a laptop to that brilliant employee on the other side of the world. Or perhaps the question isn’t how but how much it costs to ship a laptop internationally.

We will answer those and many other questions here. In this guide, we will explore in detail how much it costs to ship a laptop and the available shipping options. Finally, you’ll discover how to equip your team without complications, ensuring maximum efficiency.

How Much Does It Cost to Ship a Laptop?

Shipping costs can range from $100 to $300 per package, depending on the service and speed of delivery. However, to be honest, that cost is the least of your worries if you want to ship laptops internationally.

What no one tells you is that costs can skyrocket due to customs duties, taxes, and additional fees, which can add up to 30-110% of the laptop’s value, depending on the country.

Moreover, delivery delays due to customs issues or transportation restrictions can severely impact your team’s productivity (which is also a cost). Additionally, special handling and insurance must be considered to ensure that laptops arrive in perfect condition, further increasing expenses.

So, it’s worth asking how much it ends up costing to get that laptop into your employee’s hands, how long it takes, and how much stress is involved in the process.

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International Laptop Shipping: Options and Costs

Sending laptops to your employees has become a necessity for many companies wanting to equip their employees with cutting-edge technology, regardless of their location.

However, shipping fees, customs issues, and the risk of damage during transportation can turn this task into a real ordeal. This is due to the following factors.

Factors Affecting Shipping Costs

The cost of shipping a laptop is not fixed and can vary significantly depending on several factors:

Package weight and size: The larger and heavier the package, the higher the shipping cost.

Shipping distance: International shipments are typically more expensive than domestic ones due to longer distances and logistical complexities.

Type of shipping service: Express and tracking services add additional costs but offer more security and speed.

Insurance and special handling: Insuring the package against damage or loss increases the total shipping cost.

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How Much Does International Laptop Shipping Cost to Latin America?

Each international shipment presents its own challenges and costs, so it is crucial to carefully evaluate all options before deciding. With so many variables at play, it is essential to consider more efficient and cost-effective alternatives.

When discussing international laptop shipping, it is crucial to compare the different available shipping services to understand the options and costs involved.

Comparison of Shipping Services

When choosing a shipping service, it is essential to consider factors such as cost, delivery time, and additional services offered. Below, we compare some of the most popular services:

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Shipping Service	Approx. Cost without Customs	Delivery Time	Additional Services
DHL	$150 - $250	3-5 weeks to 2-3 months	Real-time tracking, insurance
FedEx	$140 - $230	4-6 weeks to 2-3 months	Detailed tracking, express options
UPS	$130 - $220	5-7 weeks to 2-3 months	Insurance, tracking, and special handling options
USPS	$100 - $200	6-10 weeks to 2-3 months	Basic tracking, economic options
quipteams 🥇	$0	3-5 days	Comprehensive logistics management, employee communication, hardware storage, IT support, custom configurations, free global shipping, flexible financial terms, and 24/7 support.

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Note: The total management expenses plus tax and customs costs can be significant and vary by destination country, potentially representing 20% to 110% of the laptop’s initial price.

For more information, see the article “How to Ship Laptops to Your Team Without Customs Issues in 2024.”

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Summary of How to Buy and Ship Laptops for Your Team: Comparison by Country

At this point, you know that buying and shipping laptops internationally can be a real headache with customs fees, delays, and damage risks. However, to make it clearer, here’s how it is handled in each country:

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Country	Shipping Cost (approximate)	Customs Costs	Remarks
Argentina	$100 - $250	Common External Tariff (CET): 0% - 35% VAT: 10.5% - 21% Statistics Fee: 3%	Precise declaration of value and content required. Submit Informative Affidavit to AFIP. Inspection procedures (green, orange, red) may cause delays. Example: Laptop priced at $1500, additional cost of $1237.65 (82.51% over initial price).
Brazil	$140 - $230	Import Tax: 60% ICMS: 18%	Precise commercial invoice required. Import Declaration through SISCOMEX. High import costs. Example: Laptop priced at $1500, total cost $3034.12.
Mexico	$130 - $220	Import Duties: 15% VAT: 16%	Precise declaration of value and content required. Compliance with SAT regulations. Example: Laptop priced at $1500, total cost $2087.71.
Chile	$100 - $200	Tariff: 6% VAT: 19%	Declaration of actual value and content required. Additional inspections possible. Example: Laptop priced at $1500, total cost $1922.16.
Peru	$100 - $200	Customs Duty: 10% IGV: 18% IPM: 2%	Correct declaration of value and content required. Commercial invoice, DAM, transport document, certificate of origin, and packing list necessary. Example: Laptop priced at $1500, total cost $2103.
Colombia	$130 - $220	Exempt from tariffs Exempt from VAT for laptops ≤ $2,353,000	Commercial and proforma invoice, packing list, certificate of origin, DUA required. Laptops and PCs exempt from tariffs and exempt from VAT if ≤ $2,353,000.
quipteams	$0	No customs costs	Local purchase, complete logistics management, IT support, custom configurations, hardware storage. Significant simplification of equipment shipping to employees.

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Risks of International Laptop Shipping

Shipping a laptop internationally involves several risks that companies must consider. These risks can affect both delivery time and the total shipping cost.

Damage and Loss During Transport

One of the main risks of international laptop shipping is damage or loss of the package during transport.

Physical damage: Laptops are delicate devices and can be damaged due to rough handling or inadequate packaging. Using durable and cushioned packaging materials is essential to protect the laptop.

Package loss: Although shipping services are generally reliable, there is always a risk that a package may be lost in transit. Insuring the package and using tracking services can mitigate this risk.

Statistics show that approximately 1-2% of internationally shipped packages may suffer damage or loss. This risk can be minimized but never completely eliminated.

Customs Issues and Additional Fees

Customs issues are another significant concern when shipping laptops internationally.

Customs delays: Packages can be held in customs for inspections, causing delivery delays. It is essential to provide all necessary documentation and comply with the customs regulations of the destination country.

Additional fees: International shipments are often subject to duties and additional fees. These fees can vary significantly depending on the destination country and the declared value of the package. Be sure to research and understand the possible fees before shipping.

For example, in some Latin American countries, customs duties can range from 10% to 60% of the package’s value (just taxes, excluding other expenses). This can significantly increase the total shipping cost.

Therefore, while international laptop shipping is a common solution, it is essential to be aware of the associated risks, such as damage, loss, and customs issues.

Carefully evaluating these factors can help make informed decisions and minimize problems during the shipping process.

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Equipping Your Global Team Without Complications

You work remotely because you’re part of a new era. So, why send technology to your teams the old-fashioned way?

With quipteams, we simplify the entire process so that every member of your team has what they need, no matter where they are.

‍Why complicate yourself with international shipments when quipteams makes it easy?

Forget about the problems and costs associated with international shipping. With quipteams, we ensure that in every country, your team receives their laptops and equipment quickly and without complications.

Saving Time and Money

International shipping = high costs and delays. With quipteams, those additional expenses disappear. We deliver locally, ensuring your team receives their devices in days, not weeks.

Immediate Technical Support

Technical issues can halt work. With quipteams, you have access to immediate local technical support and warranties. No waiting days for a solution. Less downtime means more productivity for your team.

Customized Equipment for Your Needs

Every work team is unique. We understand that. That’s why we offer customization options that specifically adapt to your needs. From hardware configurations to specialized software, you’ll have equipment that really works for you.

More Sustainable and Responsible

Buying equipment close to where users are is not only faster and cheaper but also better for the planet. It reduces the carbon footprint by avoiding long international transports. This way, you contribute to a more sustainable world while growing your business.

With quipteams, everything is easier:

Equipment selection: We offer a wide range of high-quality laptops tailored to your team’s specific needs.

Fast delivery: Thanks to our network, we guarantee fast and secure delivery.

Continuous support: We provide local technical support, ensuring any issues are resolved efficiently and promptly.

Benefits of choosing quipteams

Significant savings: By eliminating shipping costs and customs fees, you can considerably reduce equipment expenses.

Immediate delivery: Laptops are delivered quickly, allowing your team to start working without delays.

Warranty and quality: We offer high-quality equipment with local warranties, ensuring any issues are quickly resolved.

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Conclusion

Shipping laptops internationally can be costly and complicated. quipteams offers an efficient and cost-effective alternative, providing high-quality laptops quickly and with reliable local support.

Why complicate yourself with paperwork and additional costs when you can centralize your purchases with a trusted partner?

quipteams not only sells equipment but also manages logistics, ensures fair prices, and provides technical support throughout Latin America. Avoid delays, customs, and complicated documents.